The success of my projects vitally depends on how I empower my team. To bring out the fullest potential of my team, I see to it that they are equipped with the necessary skills and strategies to scope their milestones and complete projects as fast and efficiently as possible.
How Do I Bring Out the Best in My Team?
Honestly, I think of my team members as members of my family, each having a backpack to be filled. What am I to put in their backpacks to bring out the best in them while working on their project? I simply imagine that I, as a Project Manager (PM), am a parent sending them off to school. What are the essential things I must be able to share with them to ensure their success while they’re away, finishing off some task, throughout their day?
Roles / Responsibilities: It helps to bring out the best in my team if I assign project members to the correct roles and responsibilities. Make sure they have the abilities, capabilities, skills and training to actually function competently in the role that I provide them. So many times I have seen teams that were mismatched with their roles. That neither set them up for success nor helped to provide for their company.
Instruction: I make sure to provide them the reason for their project. When a team works on a project without knowing why they are doing the task, it makes for defective deliverables. Letting them know the reason for their project and why it is so important for the organization, company or cause that we are working for is significant to motivate them to set and accomplish their goals. Providing the project plan refers to the overall scope of the project. How are we to execute the plans? How and when do we communicate? How do we handle risk and other issues?
Given those few queries, I also look into the different processes involved. What systems do I have available to make this project work? It is important to have an established system that can measure and track both efficiency and effectiveness. Also, letting my team know what their tasks are and laying out the schedule gives everyone a sense of direction. Here is how I layout tasks and schedules for my team when managing projects near Manila Drift Space.
Training: Many times I see teams working with project members who don’t have the proper training – thus barring their growth and efficiency. Suppose one of your team members is promoted to some technical role differing from their previous experience. Do you think that person could maximize their new role? Providing proper orientation and other training to familiarize team members with the project is a smart investment of time that likewise teaches them how to work smarter online to complete their projects.
Support: I have found that the most powerful question I can throw to my team or stakeholders is, “How may I be able to make your work or life better?” Simply letting my project team know that I am there for them can have a great and immediate impact. I make them feel better by being aware that they are part of the family. It gives them confidence knowing that I not only care about the success of the project but will make myself available to ensure their personal success as well.View full post
When I was in the rat race, every second counted. If I could complete a job with less work and not sacrifice quality then why on earth would I want to do more than I have to for the same results? Then I realized, the importance of working smarter lies in the constraints with which you need to work.
First, you may want more money with less time investment. How can you do more with less?
Second is scope. How can you successfully complete more deliverables?
Third is living a quality life. Life balance is of significance to everyone. It means living to the fullest with work and time for yourself in equal balance.
Given these reasons for completing projects quickly, your next question may be how to work smarter online?
Working smarter means knowing your abilities: Check your abilities in what you are doing and ask yourself, “Am I the best person to do this?” Reflecting on it, there are things that you can do better than others. Likewise, there could be a member on your team who can do it better. In case of a location barrier, it would be an advantage to be working in a system that allows you to communicate promptly with colleagues whom you think may be more suited to do the job. Reassigning tasks according to ability could also be much easier if you have an avenue for discussing specific tasks.
Working smarter means setting boundaries: Make sure to set your own boundary where people cannot barge into your door and ask you to reshuffle your schedule on their behalf because they have something else to do. There is nothing more irritating than having someone hijack your meeting for their personal agenda. Learn to say no and make sure people understand why.
Working smarter means controlling your calendar: Scheduling your activities efficiently helps your team complete more work with a sense of accomplishment. Using software that could help you to gain full control of your project, for example, will help you to succeed. Success in beating deadlines with quality deliverables can be gauged by tracking your time spent on a project, setting deadlines, creating a to-do list, as well as sharing important documents and information to the rest of your team members. You must also be in control of your calendar and understand how it could impact your projects.
Working smarter means becoming a mentor and a mentee: Learning is continuous and a two way process. Engage new mentors for yourself. Find people who can confidently say, “Been there. Done that!” for the things you want to accomplish. Ask how you have been doing and let them assess your work for further improvement to check gaps that you cannot see for yourself. Meanwhile it is vital as well to have mentees. Share with people what you know and you would be amazed to discover potential members for specific tasks. You can solicit suggestions while teaching them. This challenges you to communicate efficiently. A system that improves individual and group communication will make your life easier. A real time communication system like Google’s “Chat for Google Drive” feature will give you the advantage of communicating and sharing documents with, and among, all members of your team.
Working smarter means defining processes: It is always great to have processes or systems established – documented, repeatable and measurable processes. Documentation of past projects can be used as a template for similar future projects saving precious time for dealing with more important issues. Here are some of the processes I use when managing projects near Manila Drift Space.
Working smarter means questioning: A good way of reflecting purpose is by asking yourself, “Is this something I need to do anymore?” “Is this the way I need to be doing it?” These are necessary queries since, as things change, we too must update how we do things. Entering data for example through Excel can quicken the job but there are already online systems that can do this for you. Bottom line is, you need to always be searching for alternatives to get things done faster with guaranteed quality.
Whether you’re an employee or self-employed, the only way to earn more money is to successfully produce more high quality deliverables. The 6 steps above will help you to work smarter to achieve your goal of financial freedom, but only if you know how to bring out the best in your team.View full post
I don’t know the future…I didn’t come here to tell you how this is going to end, I came here to tell you how this is going to begin…
From what I’ve heard, everyone keeps telling me to start from the start, saying that this page should be about the financial pain we have been going through and the things we have tried in the past to improve our financial situation.
However, as a Virtual Realty Consultant (Sr. Web Designer/Developer) by trade, this blog will be a little different. I’m asking you, my family and friends, to request more information on the entrepreneurial topics that interest you the most. This way, I will be able to help you, to the best of my abilities, by offering real time answers, at your preferred level of detail, as we begin this adventure together.
The first step is to define our end goal and to plan backward. For Heather and I, the goal is to be financially free by 2014. Where do you want to be by 2014? Great! We want to help you get there.
To make that happen, who do you need to be, to do what you need to do, to have what you want to have by 2014? To do that, what do you need to do within the next 6 months? The next 3 months? The next month? The next Week? Tomorrow? Well then, plan tomorrow today and do it!
For us, the first step was to set up this blog and ask you to hold us accountable. Where we go from there…is a choice I leave to you. It’s a very exciting time. We got a lot to do. We gotta get to it…View full post